6 ISSUE CHECK-IN

Serials check-in can be performed for each item ( Check-In node) or for an items group (Group node). In the Group node,"By Vendors" Tab it is possible to activate a multiple inventory function. You can register the arrival of several or all items of an issue by the same vendor.

This chapter includes the following sections:

6.1 CHECK-IN

In the "Check In" node, single issues (items) are listed for check-in.

The upper pane displays a list of serial item records and the lower pane displays an item record with data for update.

There are two filters available for the item list:


To check in a single item, select the item line and click the Arrive button; to check in a group of items, select the relevant lines by pressing Ctrl + mouse cursor or Shift + mouse cursor and click the Arrive button .

The focus transfers to the lower pane, and the Arrival Form is activated.



Click Arrive to check in the item. You can update item data before clicking Arrive.

If a group of items has been selected, you can defer checking in a single item by clicking the Skip button, after which the next item's details will be displayed.

Clicking Cancel takes you out of the check-in function; all items that were checked in before Cancel was clicked remain checked in.

6.2 GROUP NODE

When the "Group" node is selected, the upper pane displays a list of groups of serial item records and the lower pane displays an item record with data for updating: Items will be regrouped by Serial Levels in the "Group" node. All items, which have the same Volumt/Part/Issue nr./Year etc., will be displayed in a list.

The upper pane displays a list of groups of serial item records and the lower pane displays an item record with data for updating:



The list displays for each group the total number of items, the number of items checked in, and the number of copies that are still expected. Use the arrow keys to move from one item to the next or to the previous item in the lower pane. When you change data here, all items will be changed. please use the "Check In" node to change only one item.

The Group node gives two groupings of items:


To check in an unique items group, highlight this group in this list and click the Arrive button. To check in several items groups, highlight the group line in the list by pressing Ctrl + left mouse button or Shift + left mouse button and click Arrive

The Arrival form of the first group item will be displayed

Click Arrive, to check in the item. The Arrive form for the next group item will be automatically displayed. You can change the item date, before clicking Arrive.

The next button enables you to skip the current item. The Arrive form of the following item group will be displayed.

Click the Cancel button to cancel the Arrive Process.

6.2.1 MULTIPLE INVENTORY

You can activate a multiple inventory in the "By Vendor" node The "VendorArrival" parameter have to set to Y in the alephino.cfg file (etc directory). This funtion enables you multiple or all items of a issue by the same vendor You can register the arrival of several or all items of an issue by the same vendor.

To check in a items group of a specific vendor, highlight the desired line in the list and click the Arrive button. The following form will be displayed:



Enter the number ot item and click on Ok.



You will be asked to confirm.Click Ja.

In the case of the respective subscritptions checked routing list (Loan Serial) are settinp up, following arrangements are necessary:
  1. Set up a system counter for the item barcode (Web Service Module / Menu Setup Services / Counter nummer)

  2. Initialize the barcode field (seritemdef.cfgfile,in etcdirectory): 
    (00001ZB)
A87 = 050
120 = BAR                    << 
*
Example:
  • This default is for all subcriptions with "ZB" sublibrary and "00001" collection
  • 120 field is a barcode, BAR is the system counter name for the item barcode.

    6.3 EXCEPTIONS IN THE CHECK-IN PROCESS

    Exceptions can be dealt with either in the Check-In list or in one of the Group lists. The items created, updated and/or deleted will be in relation to the list. In other words, if a line in the Group list includes several copies, all copies will be included in the update.

    6.3.1 UNPREDICTED ISSUES

    The library might receive an extra copy of an issue and want to add it to the library's collection. To do so, highlight the relevant line in the Check-In list and click "Duplicate". A new issue form will be displayed in the lower pane, with all fields duplicated.

    The library might receive an unexpected extra issue (e.g., special 50th anniversary issue). To create a new issue record, click either "Add" or ("Duplicate"). A new issue form will be displayed. For example, if you register an issue which is an index, publieb between the 4. issue and the 5. issue, you can enter the issue number "5.0".

    6.3.2 MERGED ISSUES

    Maybe you are waiting the 3. issue or the 4. issue, but the 3. issue does not come as unique issue but rather is publied as double issue 3/4. It often happens that two issues are published together as a "merged" issue. In this case, highlight the both issues in the Group list , by pressing Ctrl + left mouse or Shift + left mouse and click the Merge button. The 3. issue record will be deleted but not the 4. issue record. Edit the fields in the arrive form in the lower pane and click Change. Then you can check in the double issue.

    Go to next section (Claims)