14 SETUP (CLIENT)

For cataloging can be made adjustments without changing the generation of data base. The following files are for order.

Files on server../etc/client/pc_XXX.pck (XXX stands for master file. If you change this field, you have to change the date in the first line of the file, so that the Catalog Tab will be reloaded.

The codes.lng file defines the valid category number and field name This list can be displayed in the catalog mudule by using the shortcut key F5. The Client can be set to display only the category number or the category number and the library deposited description (z.B. 331-Title proper or 245-Title proper). The option to display the field name is initialised

You can determine which fields can be edited by the cataloger. Other options can be determined: e.g. Field name

Following is an example from the table:

PKC_FILE_BEGIN codes.ger
!1  2 3 4 5 6        7        8       9
!!!-!-!-!-!-!-!!!!!!!!!!!!!!!-!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

LDR   N Y Y L Leader          L Leader
001   Y Y Y L Control No.     L Control Number
002   N Y Y L Entry date      L Original date of entry / Takeover of external data
003   Y N Y L Control No. ID  L Control Number Identifier
005   Y N Y L Date and Time   L Date and Time of Last Transaction
006   Y Y Y L Mater. charac.  L Material characteristics
007   Y Y Y L Phys. Descrip.  L Physical Description Fixed Field
008   Y Y Y L Fixed Data      L Fixed Length Data Elements
010   Y N N L LoC Control No. L Library of Congress Control Number
013   Y N N L Patent Inform.  L Patent Control Information
015   Y N N L Nat.Bib. No.    L National Bibliography Number
016   Y N N L Nat.Bib.Ag. No. L National Bibliographic Agency Control No.
017   Y N N L Copyright No.   L Copyright or Legal Deposit No.
018   Y N N L Copyr. Fee Code L Copyright Article-Fee Code
020   Y N N L ISBN            L International Standard Book Number
022   Y N N L ISSN            L International Standard Serial Number
024   Y N N L Other ID        L Other Standard Identifier
025   Y N N L Overseas No.    L Overseas Acquisition Number
026   Y N N L Fingerprint     L Fingerprint identifier
...

Key to table:

• Column 1 - Field tag
  Enter a field tag up to five characters long. The # character may be used as a placeholder for indicators in positions 5 and 6.

• Column 3: Editable?
  Enter Y if you want the cataloger to be able to edit this field of the catalog record. Otherwise, enter N.

• Column 4: Requires form to edit?
  If the field is a fixed-length field that requires a form for editing, enter Y Otherwise, enter N. If you enter N, the cataloger will still be able to create a form for editing a non-fixed-length field.

• Column 5: Does not have sub-fields Does not have sub-fields
  If the field does NOT have sub-fields, enter Y. If the field HAS sub-fields, enter N.

• Column 6: Language of name tag
  L stands for Latin; S for Cyrillic; R for Greek; H for Hebrew; A for Arabic.

• Column 7: Bezeichnung des Feldes in der Satzschablone
  The catalog name tag (also called an alias) can be up to 15 characters long. Name tags are displayed in the catalog record in addition to the field tags ONLY if the DisplayTagInfo field of the PC's catalog.ini file is set to Y.

• Column 8: Character set of description
  L stands for Latin; S for Cyrillic; R for Greek; H for Hebrew; A for Arabic. The description will be displayed when the cataloger chooses New Field - Choose From List from the Edit menu.

• Column 9: Description
  Enter a description of the field, up to 38 characters long. This description will be displayed when the user chooses New Field - Choose From List from the Edit menu of the Catalog Module.

14.2 MATERIAL TYPES

14.3 FORMS

You may define the forms that catalogers may use to enter data for a field.

The filenames are in the format nnn_xx.lng

• nnn is the field tag

• xx is the code for the material type
  The notation xx is used to signify that the form may be used for any record type (e.g., 030_xx.eng could be used for any record type for the 030 field).

• lng is the code for the language (e.g., eng for English).

Sample 1:

Following is a sample form for fixed-length field 006 (MARC):

PKC_FILE_BEGIN 006_a.eng

   ^1^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

 ^2^^^^^^^^^ $1               ^3^^^^^^^^^ _1 _1 _1 _1
 ^4^^^^^^^^^ _1               ^5^^^^^^^^^ _1
 ^6^^^^^^^^^ _1 _1 _1 _1      ^7^^^^^^^^^ _1
 ^8^^^^^^^^^ _1               ^9^^^^^^^^^ _1
 ^10^^^^^^^^ _1               ^11^^^^^^^^ _1
 ^12^^^^^^^^ _1               ^13^^^^^^^^ _1

###
D a^^^^^^^^^^^000^0^
V

^1=006 Fixed length data elements - Additional material (BOOKS - Language materials)

^2=Form of Material (00)
^3=Illustration codes (01-04)
^4=Target audience (05)
^5=Form of item (06)
^6=Nature of contents (07-10)
^7=Govt.publication (11)
^8=Conference publication (12)
^9=Festschrift (13)
^10=Index (14)
^11=Undefined (15)
^12=Literary Form (16)
^13=Biography (17)

14.4 TEMPLATES

Templates will have with an *.mrc extension. The template name can user-defined. e.g issue.mrc oder serie.mrc.

Following is a sample template for series:

PKC_FILE_BEGIN serie.mrc
DB    L LOCAL
SYSID L 0
FMT   L MH
LDR   L -----nM2.01200024------h
030   L z|1dar|z||||7
036a  L DE
037b  L ger
050   L a|a|||||||||||
052   L
078   L serial
082   L
100   L $$a$$b$$9
200   L $$a$$9
331   L
333   L
335   L
359   L
360   L
403   L
410   L
412   L
425   L
433   L
540   L $$a$$b

Key to template:

• Column 1: Field tag; Indicators
  In addition, there are three codes for the use of the system: DB and SYSID and FMT. FMT is for the code of the material type.

• Column 2: Character set
  This is the script in which the contents of the field will be displayed in the GUI. L stands for Latin; S for Cyrillic; R for Greek; H for Hebrew; A for Arabic.

• Column 3: Sub-field codes; Contents

• Sub-field codes are prefixed by two dollar signs $$.
• The value of DB is always LOCAL.
• The value of SYSID is always 0.
• The value of FMT is the code of the material type.

14.5 DEFINE SUB-FIELDS

The "marc_exp" table defines which sub-fields will be displayed as defaults in the catalog record if no form is available for editing the field, use UTIL M/2 to edit . (Assuming there is no form, the sub-fields will be displayed when the cataloger chooses the Open Form function from the Edit Menu.) The marc_exp.dat file displays the subfields, which are used, when a field is selected from a list (F5) in the catalog. The tables have only to contain fields, for which form window was not created. Please note that ALL fields must not be defined - only the fields used frequently.

Following is an example from the table:

PKC_FILE_BEGIN marc_exp.dat
!1  2  3             4
!!!-!!-!!-!!!!!!!!!!!!!!!!!!!!!!!!
...
100 #  XX ab9
101 #  XX
102 #  XX
103 #  XX
104 #  XX ab9
105 #  XX
106 #  XX
107 #  XX
108 #  XX ab9
109 #  XX
110 #  XX
111 #  XX
112 #  XX ab9
...

Key to table:

• Column 1: Field tag
  Enter a 3-character tag.

• Column 2: Indicators
  Enter a specific indicator, or use the # character as a wild card to indicate any indicator.

• Column 3 - Record Format
  Enter a specific record format, or use XX as a wild card to indicate that the field is appropriate for any format.

• Column 4 - Sub-fields
  Enter the sub-fields that you want to be displayed as defaults. Enter them one after the other, without spaces between them. For example: acd

14.6 HELP ON FIELDS

You can find the help on fields in the help field tab (GUI). The Help files are in HTML-Format with a .html. extension.

Example:

14.7 SEARCH HEADINGS

You can define the headings file that should be used when the cataloger chooses one of the Search Headings functions by editing the scancode.dat table located in the library's pc_tab/catalog directory. The scancode.dat file determines, which authority data files can be used. This can done from the field code level or the subfield code level. The cataloger can search in index entries (which you have defined), when he selects the "Search" menu in the menu function. The following is a sample of the table:

PKC_FILE_BEGIN scancode.dat
!!!!!!-!!!----!!!----!!!----!!!----!!!----!!!----!!!----!!!----!!!----!!!!!!!!!!!!!!!!!!!
LOCAL  M-TIT  M-AUT  M-SUB  M-THS

!-----------------------------
050##  LCN$
082##  DDC$
086##  GDC$
100##  PER    PER
110##  COP    COP
111##  MEE    MEE
130##  TIP$   TIT$   TIT$
...

!11112  3      4      5      6      7      8      9     10     11        12
!!!!!!-!!!----!!!----!!!----!!!----!!!----!!!----!!!----!!!----!!!----!!!!!!!!!!!!!!!!!!!
LOCAL  B-TIT  B-AUT  B-KOR  B-SWT  B-NOT  B-ESB  B-BIS  B-TKR  B-THS

!-----------------------------
100##  AUT    AUT
104##  AUT    AUT
412##  VLP_
711##  SWT                  SWP
...

Key to table:

• Column 1 - "Local" - The Local column lists the field tags and indicators for which the cataloger may search a headings list. The # character may be used as a placeholder for indicators in positions 4 and 5. For example, 100## designates 100b, 100e and 10f.

  If you are using specific indicators, be sure to sort the lines as the search will proceed according to the first field tag in the list.
  Example: 100b and 100## - If the lines are sorted, 100b is listed first and the search is performed including the specified indicators. If the lines are not sorted, and therefore 100## is listed first, the search looks for matches to 100##.)

• Columns 2-10 - At the top of each column is the code of a library. Below that, for each field tag, is the code of the headings list that will be displayed for the library.
  Function key F3 (scan list from current masterfile) or Ctrl+F3 (scan list from linked masterfile) may be used to invoke lists that will appear in a pop-up window. The Alephino default functionality after having selected an entry from that list is to provide support for the creation of proper linkage between bibliographic and authority records. Thus the Alephino returns 2 subfields: subfield $a containing the text content of the linked authority record, and subfield $L containing the identification number of that record, to be used for the creation of a unique link.
  Sometimes the scan list shall be used simply to support the data entry for categories that do not provide linkage between records. In this case only the textual content assigned to a certain field or subfield must be returned. For that the Alephino provides the following configuration options:

  a) To append an underline character _ to the 3-digit index code. With that the text content of the selected list entry will be returned to the current field.
  b) To append a dollar character $ to the 3-digit index code. With that the text content of the selected list entry will be returned to a subfield $a (default) assigned to the current main field. This function has to be invoked by keys F4 (scan list from current masterfile) or Ctrl+F4 (scan list from linked masterfile).
  The first scenario is useful for some MAB categories (e.g. publisher in tag 412), while the last is frequenty used in combination with MARC21-categories, whereas MARC-fields mostly must have subfields.

• Column 11 - Optional. You may specify up to 20 sub-fields that are not to be overwritten.

14.8 TABLE

The"tag_text.dat" file defines You may define the menu options that are displayed when the cataloger chooses Search Table by editing the table. The tag_text.dat file describes field codes/subfiels values used whereas the cataloging You can define the menu option, when you select the "Table" function Following is a sample of the table:

PKC_FILE_BEGIN tag_text.dat
!1  2  3 4      5
!!!-!!-!-!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!>
041 ## L a mis //  Miscellaneous
041 ## L a ger //  German
041 ## L a spa //  Espanhol
041 ## L a fin //  Finnish
041 ## L a dut //  Dutch
041 ## L a fre //  French
041 ## L a gre //  Greek
041 ## L a heb //  Hebrew
041 ## L a hun //  Hungarian
041 ## L a eng //  English
041 ## L a ita //  Italian
041 ## L a lat //  Latin
...

Key to table:

• Column 1 - Field tag
  Enter a 3-character tag. XX can be used as a wild card.

• Column 2: Indicators
  You may enter a specific indicator, or use the # character as a wild card.

• Column 3: Character set for menu option
  Choose the character set to be used for the text of the menu option. L stands for Latin; S for Cyrillic; R for Greek; H for Hebrew; A for Arabic.

• Column 4: Sub-field
  Enter the sub-field for which you are providing a menu option. You may use the # character as a wild card to indicate any sub-field.

• Column 5: Text for menu option
  Enter the text as you want it to appear in the menu. You may use two slashes // to separate the actual value from additional text that appears in the menu but will not be entered in the catalog record.

14.9 DEFAULT FIELDS FOR NEW RECORD

You may define the fields that will appear automatically in a new record when the cataloger chooses "Open New Record" from the "File" menu.

To do so, open the tagonnew.dat file. Enter each desired field on a separate line, in the order in which you want the fields to appear. Enter the script in the first colunm and the content of a field will be displayed in this script in GUI.

Sample:

PKC_FILE_BEGIN tagonnew.dat
!22222
!!!!!!
L030
L050

15.00 DUPLICATE RECORD FUNCTION

The "Duplicate Record" function enables you to copy the currently displayed record and then edit the copy. The new record will be located on your local drive.

It is up to you, the Setup (Client), to determine whether the new record should be saved automatically in the Home Library (the library to which the user is currently connected); saved automatically in another specific library; or saved in the library of the cataloger's choice (in which case, a list of all available libraries will be displayed for the cataloger to choose from).

In order to determine which of the above will be in effect, open the CATALOG.INI file (found in the client's CATALOG/TAB directory). Go to the [DuplicateRecord] section. Following is an example of what you may find there:

[DuplicateRecord]
Library=HOME

If you want the new record to be saved automatically in the Home library, type HOME to the right side of the equal (=) sign. If you want a different library, type the code for the library, e.g., B-TIT. If you want the cataloger to choose from a list of all available libraries (that is, all libraries listed in the per_lib.ini file in the CATALOG/TAB directory), type ALL. If you want to define the list of libraries that the cataloger can choose from, type the list of libraries, e.g.,

Library=B-TIT,D-TIT

15.01 IMPORTING UPDATED TABLES

You may determine whether or not the system will automatically import updated Catalog tables when the Cataloger opens the Catalog module. To do so, go to the Client's CATALOG/TAB directory and open the CATALOG.INI file. Go to the section labelled [Package].
Following is an example of the relevant section:

[Package]
AlwaysImport=Y

Enter Y to the right of the equal sign if you want the system to import updated tables automatically.

Enter N to the right of the equal sign if you want the system to ask the Cataloger whether or not he wants to import the updated tables.

15.02 Color

Choose the color for the Back Color and the script

[RecordBar]
FgColorDescript=000,000,255

[RecordTree]
BkColor=255,255,255
2=370