5 SEARCH HEADINGS AND OPTIONS

Several types of search functions are available to help you fill in the contents of a field:
The ability to search headings speeds up data entry and ensures consistency of cataloging standards by allowing you to select previously used text which you can use as the basis for data entry in your catalog record. You can also add data from a library other than the home library to which you are currently connected, for example, from an authority library.

5.1 SEARCH FIELD HEADINGS OF CURRENT LIBRARY

When adding contents to a field of a bibliographic record, you may choose from a list of headings in your current library. To do this, follow these steps:

  1. Place your cursor on the tag of the relevant field or in the contents area, and enter the initial text of the field.

  2. Press the F3 shortcut key or choose the Search Field Headings of Current Library option from the Search submenu of the Edit menu.

    A pop-up dialog box appears with headings for the relevant field.



  3. Highlight the desired heading and click OK.
The highlighted heading is copied into the field. To search another portion of the Headings List, click Jump to. Enter the starting text for the desired heading and click OK.



The list is redisplayed from the text requested; you can now highlight the selected heading and copy it to the catalog draft.

You can change the scan code on-the-fly through the Jump to window. To do this, select a new scan code from the pull-down menu, enter the starting text for the heading and click OK. The new Headings list is displayed.

You can also use the Including text field to jump more efficiently in the case of long headings. For example, if you reach a section of long headings with the same initial text, then by using the "Including text" field, you can enter the text specific to the desired heading and when clicking the OK button, the list will be redisplayed and the relevant heading will be highlighted.

5.1.1 Expand

When clicking the Expand button, the associated Authority record is displayed in Full format. If you want to edit or view the catalog card of the retrieved Authority record, then click Select. The catalog draft of the Authority record is displayed.

5.1.2 View Docs

Clicking the View Docs button allows you to view all the records related to the selected heading.

If only one record is related to the heading, a window with the record in Full format is displayed. You can view the catalog draft or edit the record by clicking the Select button.

If more than one record is related to the heading, a window with the list of the records in Brief format is displayed. To display the selected record in Full format, highlight a record and click View Full. From both windows, you can either view the catalog draft or edit the record by clicking Select.

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5.2 SEARCH FIELD HEADINGS OF OTHER LIBRARY

When adding contents to a field of a bibliographic record, you may choose from a list of headings in a library other than the home library to which you are currently connected. For example, you could search Authority libraries. To do so:
  1. Place your cursor on the tag of the relevant field or in the contents area, and enter the initial text of the field.

  2. Press the Ctrl+F3 shortcut key or choose the Search field headings of the Other Library option from the Search submenu of the Edit menu.

  3. If more than one library is available, a pop-up library list appears. Highlight the desired library and click OK.



    A pop-up dialog box appears with headings for the relevant field.

  4. Highlight the desired heading and click OK.
The highlighted heading is copied into the contents area of the field. If the heading also has information for individual subfields attached to it, all the subfields are copied into the contents area of the record. For example, if "Aplaton" is selected, the preferred term - "Plato" - is inserted into the contents area of the field.

To search another portion of the Headings List, click Jump to. Enter the starting text for the desired heading and click OK.

The list is redisplayed from the text requested; you can now highlight the selected heading and copy it to the catalog draft.

You can also change the scan code on-the-fly through the Jump to window. To do this, select a new scan code from the pull-down menu, enter the starting text for the heading and click OK. The new Headings list is displayed.

You can also use the Including text field to jump more efficiently in the case of long headings. For example, if you reach a section of long headings with the same initial text, then by using the "Including text" field, you can enter the text specific to the desired heading. Click OK to redisplay the list and highlight the relevant heading.

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5.3 BROWSE URL

In some cataloging fields, subfield u is used to store the URL. You may want to check the URL before saving or updating the record. To do so, follow these steps:

  1. Place the cursor on the field of interest (for example, the 655 field).

  2. Select the Browse URL option from the Search submenu of the Edit menu. The Alephino Browser is displayed.
The Browser searches for the address defined in subfield u of the selected field and displays the corresponding page.

Following is a sample page displayed by the ALEPHINO Browser:



If the address is incorrect or if you want to try a different URL, type the new address in the Address bar, and then click the Go button. The new page is displayed. If this is the address that should be cataloged, you can click OK to copy the new URL into the contents area of subfield u.

If the selected field does not have subfield u, then the Alephino Browser opens up without any address in the Address bar and the standard message-page appears.



In addition, you can use the browser's buttons for standard browsing, as follows:

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