9 DELETING RECORDS

There are four options for deleting records:

9.1 DELETE NEW* RECORDS FROM LOCAL DRIVE

This function deletes all records whose filenames begin with the prefix "New...." from your local drive.

If there is a "New..." file that you do not want to delete, first call up the record from your local drive and rename it by choosing the Rename on Local Drive option from the Cataloging menu. A pop-up dialog box will be displayed for you to fill in the new name for the record.



Enter the new file name and click OK. The record will be saved on your local drive under the new name and will not be deleted.

You may now delete the New records from your local driver. To do this, follow these steps:

  1. Choose the Delete New* Records option from the Cataloging menu. You will receive a prompt asking if you are sure you want to delete.



  2. Click Yes. All "New" records will then be deleted without a further message.

top

9.2 DELETE RECORD FROM LOCAL DRIVE

To delete a record from your local drive, follow these steps:

  1. Select the Open Record on Local Drive option from the Cataloging menu. This option opens the dialog box that lists all local records.



  2. Highlight the desired record and click Delete. You will receive a prompt asking if you are sure you want to delete the record. If you want to delete the record, click Yes.

    The selected record will be deleted without any further messages.

top

9.3 DELETE RECORD FROM SERVER

To delete a record from the server, follow these steps:

  1. Enter the system number of the record to be deleted in the System Number field of the Cataloging bar and click the arrow .



    Skip this step if the record you wish to delete is the one currently being displayed.

  2. From the Edit menu, select the Delete / Record From Server option. You will receive a prompt asking if you are sure you want to delete:



  3. Click Yes. The record will not actually be deleted.

    You can set up the system so that when you try to delete a record, the system will check if there are any links from the record to another record, or if there are any associated items, subscriptions, or orders. Upon completion of the check, if there are any links, you will receive a message listing them and you will be unable to delete the record.



    In this case, click Cancel. The Record Check/Warnings Errors window is closed and the list of associated records is displayed.





    top

    Go to next section (Special Fields)