2 CURRENCIES

The Currencies function enables you to define values for the currencies used by your vendors and ILL suppliers.

This chapter includes the following sections:

2.1 LOCAL CURRENCY

The local currency code is defined in ../etc/alephino.cfg. For example:

Web Services Module / Setup Services / System configuration



For the local currency defined, the ratio is always 1.000 (the currency table is never consulted). The system does not allow you to add, replace or delete a ratio for the defined local currency.

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2.2 CURRENCY LIST

Select the Currency node from the Administration tab. The Currency List will be displayed in the upper pane:



This window shows the currency ratios that were in effect on the date given in the Currency List line. If a ratio has been defined for a particular currency on a date later than the date in the title, the ratio will be displayed as ------.

To see the currency ratios that were in effect on another date, click the arrow to the right of the Enter Previous Date field and click Go.

Add Ratio
To add a new ratio for a currency that has already been defined, highlight the desired currency and click Add Ratio. Enter the new ratio in the Currency Ratio field in the lower pane's Ratio tab and click Add.

To add a ratio for a currency that has not yet been defined, first define it by clicking Add Currency. The currency will be added to the list and you can then highlight it and click Add Ratio.

Delete Ratio
To delete a ratio for a particular currency, highlight the entry and click Delete Ratio.You will be prompted to confirm the deletion.

Add Currency
To define a new currency (but not its ratio), click Add Currency and fill in the details in the Currency tab in the lower pane. (After you have defined a new currency, you can define a ratio for it by highlighting it and clicking Add Ratio.)

Delete Currency
To delete the currency from the system, highlight the currency and click Delete Currency. You will be prompted to confirm the deletion. If you click Yes, all ratios for the currency will be deleted. Be careful not to delete a currency that has already been used for orders.

If the currency selected to delete is used in budget transactions you will not be allowed to delete the currency. You will be prompted with a message stating "Currency is used in budget transactions. Unable to delete currency".

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2.3 ADD RATIO

When you click Add Ratio on the Currency List, the focus will move to the Ratio tab on the lower pane:



Enter the new Currency Ratio, change the date if necessary, and click Add.

Currency Code
The currency code is automatically filled in for you. You may not change the information.

Description
The description is automatically filled in for you.

No. Units Per Ratio
This information is automatically filled in for you.

Currency Ratio Date
Enter the date on which the ratio takes effect.

Currency Ratio
In most cases, your local currency will have the ratio 1.000000. All other currencies are then measured against this standard.

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2.4 ADD CURRENCY

When you click Add Currency on the Currency List, the focus will move to the Currency tab on the lower pane.



Fill in the details and click Add.

Currency Code
This is the 3-character code that uniquely identifies the currency. When you enter this code because after you click OK, you will not be able to change it. Extensive lists of currencies and their codes are available on the Web.

Description
Use this field to enter a description of the currency. For example, enter "Polish Zloty" to describe the code PLZ.

No. Units Per Ratio
Most frequently, you will want to specify one foreign unit per ratio of local currency. However, there are instances when you will want to specify more than one foreign unit per ratio of local currency. (For example, if your local currency is the Israeli Shekel, you could specify 1000 Italian Lira to 2.4870 Israeli Shekels. To do this, enter 1000 in this field, and enter 2.4870 in the Currency Ratio field.)

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