Alephino ® Release 5.0 Statistics reports - Help

Administration

Select database
Show log
Show protocol

Statistical reports

Circulation statistics
Loan hits
Loans of specific titles
Borrower statistics
Holdings statistics
Acquisitions statistics - acquistion method
Acquisitions statistics - subjects
User defined statistics
User defined reports
Show reports

 

Select database

Before performing a function within the Alephino Administration, please select a database from the menu, that should be valid for the following steps. The currently selected database is shown above the menu on the left hand side of the screen.

Show log

The log contains a summary of all performed jobs within the administration. Always the last hundred jobs are listed. On calling up this function the newest entry - i.e. the last performed job - appears at the top of the list.
The list contains the following:

For viewing a detailed protocol per job memorize the job number and follow the instructions for the function Show protocol.

Show protocol

For the last 100 performed jobs within the administration one temporary protocol file per job exists. On entering the job number and clicking the button "Start" the contents of the protocol file are shown.
You can get the job number via the function Show log. The preset number always relates to the last performed job.

Circulation statistics

In the circulation statistics the following transactions are counted and analysed:

You may create daily profiles, monthly profiles or yearly profiles.

In the daily profile the smallest analysed unit is the hour.
In the monthly profile the smallest analysed unit is the day.
In the yearly profile the smallest analysed unit is the month.

Parameters:

Select the day / month / year for the reports you want to generate.

Output format:
Enter the desired format of the reports. Two different formats are available:

Loan hits

The list of loan hits contains the most loaned titles in the evaluation year. In addition to this the title ID number, the number of the item records and the number of the loans are shown in the list.

Parameters:

Year
Type in the year to which the loan list should be created. Leave blank if you wish a list for the current year.

only books / only serials
Choose the material types which should be counted in the loan hits report:

If you don't set a special marking, all media types will be counted.

Sub-library
If you use Alephino as a sub-library system type in the sub-library for the list. Leave blank if you don't use a sub-libary system.

Output format:
Enter the desired format of the reports. Two different formats are available:

Loans of specific titles

With this function you can get information about the no. of loans of specific media in your library (by setting a search query in the field "selection CCL").

Parameters:

Year:
Type in the year to which the loans should be counted. Leave blank if you wish a list for the current year.

no. titles:
Type in the maximum number of titles for your list.

selection(CCL):
Type in your search query for the specific titles in Alephino Common Command Language (=expert mode).

sub-library:
Type in the code of the sub-libary for which you want to get the information about the loans no.

output format:
Enter the desired format of the reports. Two different formats are available:

Borrower statistics

The borrower statistics provide informations about the registered patrons of your library.

The report can be confined to the following fields of the borrower records:

The following informations are counted and analysed for the borrower statistics:

The column number counts the current number of patrons. The statistical evaluation is carried out for the specified period.

Parameters:

Output format:
Enter the desired format of the reports. Two different formats are available:

Holdings statistics

The holdings statistics provide informations about titles and items of your library.

The report can be confined to the following fields of the bibliographic data:

The following informations are counted and analysed for the holdings statistics:

The column number counts the current number of items. The statistical evaluation is carried out for the specified period.

Parameters:

Select the month / year for the reports you want to generate.

only books / only serials
Choose which media types should be analysed in the holdings report:

If you don't set a special marking, the holdings report is valid for all media types. The table, which will be created from the system, contains two sections: the upper section is valid for serials, the lower section is valid for all other media types.

Output format:
Enter the desired format of the reports. Two different formats are available:

Length to analyse:
If you confine the report to statistical groups or notations, you may additionally indicate the length of the analysis key.
This key defines, how many characters of the field contents in the above-mentioned input fields shall be taken for the reports. The criterions and results are composed according to the indicated length.
The indicated length is a maximum value, i.e. if you enter three characters, fields having one or two characters are taken into account as well. You need to enter a numeric value to the input window.

Acquisitions statistics - acquisition method

The statistics according to acquisition methods contains the entries and expenditures for in the evaluation year acquired copies. The editing of the results takes place according to the acquisition methods purchase, exchange, deposit, gift. Entries and expenditures of other acquisition methods are represented in summary in the line "other".

You can select the time period in form YYYYMMTT; if the time period should be the actual year you don't have to make entries.

The acquisition methods statistic contains the following information:

Parameter:

Time period from/to
Type in the time period for which the entries and expenditures should be counted. If the time period should be the actual year you don't have to make entries.

Output format:
Enter the desired format of the reports. Two different formats are available:

Acquisitions statistics - subjects

The entries and expenditures of the library are analysed according to subjects (=field "statistic" in the item record).

The subjects statistic contains the following information:

Time period from/to
Type in the time period for which the entries and expenditures should be counted. If the time period should be the actual year you don't have to make entries.

Output format:
Enter the desired format of the reports. Two different formats are available:

User defined statistics

The user defined reports provide the possibility to generate holdings statistics by any fields or transaction statistics (e.g. loans, hold requests) by selectable record types.

It is hereby possible to list the holdings by call numbers, or to create circulation statistics by subjects.

There is no need to modify database definition tables in order to do this.

Parameters:

Master file:
Select the master file, of which records shall serve for the report.

Criterion:
Enter the number of the field or subfield, that you want to confine the holdings statistics to.
Note, that the user defined report is created either on holdings figures or on transaction figures - accordingly you may fill either the field "Criterion" or the field "Counter numbers".

Length to analyse:
If you confine the report to statistical groups or notations, you may additionally indicate the length of the analysis key.
This key defines, how many characters of the field contents in the above-mentioned input fields shall be taken for the reports. The criterions and results are composed according to the indicated length.
The indicated length is a maximum value, i.e. if you enter three characters, fields having one or two characters are taken into account as well. You need to enter a numeric value to the input window.

Counter numbers:
Enter the number of the transaction counter, that you want to create the report for.
The counters for transaction statistics (e.g. loans, renewals, hold requests) are defined in the Alephino generation:
Loans 15
Renewals 31
Hold requests 41
Returns 39
Overdue notices 40
Note, that the user defined report is created either on holdings figures or on transaction figures - accordingly you may fill either the field "Criterion" or the field "Counter numbers".

Format input line / Format output line:
In the generation the formats for the display of the report lines are defined. If you did not define a particular format to be used for the report, then you should not modify the default entries:
Format input line STATREP
Format output line STATRSUM

Period:
Enter a period that the reports shall be valid for.

Output file:
Enter path and name of the output file, that you want to create. The default name ist Statistic, the directory ../print.

Output format:
Enter the desired format for the reports. Two different formats are available:

User defined reports

The user defined reports provide the possibility to generate statistics by any fields by selectable master files.

You'll get a result as a two dimensional matrix.

There is no need to modify database definition tables in order to do this.

Parameters:

Master file:
Select the master file, of which records shall serve for the report.

Sublibrary:
If you want to proceed only with records of a specific sublibrary, enter the token here.

Report header:
Enter a specific header line according to your report.

Line criterion:
Enter the number of the field or subfield, that shall serve as a key for the X-direction of your result matrix.

Length to analyse:
If you confine the report you may additionally indicate the length of the analysis key.
Example: You want to get a report by month based on field 003 (Update date). Simply enter 6 for 'Length to analyse'. Because fields of date type have the format YYYYMMDD - the last 2 digits containing the day were suppressed.
The indicated length is a maximum value, i.e. if you enter three characters, fields having one or two characters are taken into account as well. You need to enter a numeric value to the input window.

Column criterion:
Enter the number of the field or subfield, that shall serve as a key for the Y-direction of your result matrix.

Output file:
Enter path and name of the output file, that you want to create. The default name ist Report.[jobnumber], the directory ../print.

Output format:
Enter the desired format for the reports. Two different formats are available:

Show reports

If you selected the output format "HTML table", you may view or print the table via the function "Show reports".